Position: Operations and Finance Manager
Classification: 1.0 FTE (40 hours / week)
Priority deadline: March 8, 2021, early application is encouraged, and applications will be considered on a rolling basis
Ideal start date: April 2021
Location: Seattle, WA
Please submit cover letter, resume and three references to:
Subject: Finance Associate (FULL NAME)
No phone calls please.
FEEST is an Equal Opportunity Employer. People of color, queer, gay, lesbian and/or bisexual people, transgender, genderqueer and/or non-binary folks are encouraged to apply. Work is performed in an office environment. Some heavy lifting and physical labor is required during special events. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
FEEST’s mission is to set the table for young people to transform the health and equity of their communities by gathering around food and working toward systemic change.
FEEST (Food Empowerment Education & Sustainability Team) is an organization led by youth of color in South Seattle and South King County working to improve health in their schools. Focusing on the need for more healthy, affordable, and culturally relevant food at school, FEEST centers young people as leaders toward concrete changes in our food systems. We celebrate food and culture at community dinners and build power to win policy changes that increase food access for all students.
Primary Job Responsibilities
FEEST is searching for an experienced Operations & Finance Manager to oversee financial systems and processes, office management, information technology, and human resources administration. The position will work closely with the Executive Director to develop and maintain financial and operational processes, systems, and documentation to support and sustain the growth of the organization.
Finance & Compliance
- Develop and maintain financial and accounting process, systems, and documentation
- Execute payroll, invoicing, receivables, and general ledger functions
- Manage credit card and bank accounts
- Work with program staff to accurately track expenses, collect receipts, and process reimbursements
- Support CPA in monthly account reconciliation and preparation of finance reports, audit materials and tax statements
- Work with program staff to track grant related spending and create financial reports to ensure compliance with grant requirements
- Manage invoicing for multiple government contracts
- Support Development Director in financial requirements for grant applications
- Assist Executive Director and Finance Committee in development, maintenance and modification of annual budget
- Maintain all legal documentation and compliances for 501c3 status
- Coordinate Memorandums of Understanding (MoUs) with School Districts for afterschool programming
Office Management & IT
- Manage office systems (phones, computers, printers, internet, etc.)
- Work with vendors to manage ongoing contracts and services (including technology, benefits, insurances and facilities)
- Oversee equipment and supply purchases
- Support filing systems and Google Drive organization
- Support recruitment, hiring, onboarding and offboarding processes
- Support annual performance review processes
- Research, implement and track staff benefits (vacation, insurance, wellness benefit, etc.)
- Manage and implement Employee Handbook, ensure compliance with internal policies
- Coordinate team-wide trainings and development opportunities
- Research and provide leadership and information on HR-related issues
- Previous finance and accounting experience in a nonprofit environment
- Knowledge of accounting principles, fund accounting, GAAP, nonprofit accounting, laws, tax codes, government regulations, and best practices
- Skilled in QuickBooks, Gusto, Google Workspace and Microsoft Office
- Previous experience managing confidential information
- Basic understanding of HR law and a willingness and interest to gain more expertise in this area
- Exceptional attention to detail, skilled in research and analysis
- Ability to manage competing priorities and self-direct to meet strict deadlines
- Strong verbal and written communication skills – ability to communicate complex financial information clearly and concisely
- Unapologetically rooted in social justice, equity and committed to apply racial, gender and economic justice lenses in both personal and workplace context
- Lived experience or demonstrated professional skills working with racially and economically diverse individuals and communities, including working class, immigrant/refugees, communities of color, and LGBTQ+ populations
- Due to the COVID-19 pandemic, this is currently a partially remote-work position and candidates should be prepared to work 25% in the office (socially distanced) and 75% remote. Percentages are just an estimate and may vary.
- Salary range: $53,000 – $60,000
- We provide full medical, dental and vision benefits, generous paid time off, work from home stipends, and access to professional development each year.